Seasonal site assignments
Connect the guest, selected site, stay period, and payment record.
Seasonal campground operations
Seasonal campground software for site assignments and payment plans
Seasonal campground software should keep the site assignment, deposit, balance, and scheduled payments tied to one reservation record. Flow supports that current workflow for parks that collect seasonal balances by card or ACH.
One seasonal record
Keep the agreement and payments together
Staff can assign a site, record the seasonal stay, collect a full or partial payment, and establish scheduled transactions for the remaining balance. The reservation remains the operational record instead of splitting the customer across a booking tool and a separate payment spreadsheet.
- 1. Assign the site. Create the seasonal reservation and connect it to the guest and selected site.
- 2. Record the first payment. Collect the full amount or an initial deposit.
- 3. Schedule the balance. Set future card or ACH transactions for the remaining balance.
- 4. Review transaction history. Staff can review payment activity from the same browser-based operating system.
Current capabilities
What Flow supports for seasonal reservations today
Full or partial payments
Collect the balance at once or begin with a deposit.
Scheduled card payments
Charge an authorized stored payment method on the agreed schedule.
Scheduled ACH payments
Use ACH for one-time or scheduled seasonal payments at the published flat transaction rate.
Cash and check records
Record offline payments without a WebDaVinci transaction charge.
Receipts and transaction reporting
Keep payment receipts and transaction activity available to staff.
Fit boundaries
A useful fit check before the demo
| Need | Flow today | What to confirm |
|---|---|---|
| Seasonal site assignments | Supported | Show us your current agreement and renewal process. |
| Monthly card or ACH plans | Supported | Confirm schedule, authorization, and balance rules during onboarding. |
| Automated seasonal renewal | Do not assume | Ask us to demonstrate the exact renewal process you need. |
| Digital waivers and group reservations | Roadmap | These are not current Flow Core capabilities. |
| Payroll, marketing, or SEO services | Roadmap | Availability and pricing have not been announced. |
Seasonal cost model
Compare closed-season software charges
Flow Core has no monthly software minimum. Transaction charges still apply when a park accepts deposits or advance payments while the gate is closed. Our pricing page separates processing cost from the software layer and lets you model the months your park operates.
Review the worked seasonal examplesBroader evaluation
Check the full reservation system
Seasonal payments are only one part of the decision. Compare nightly inventory, online booking, POS, reporting, integrations, data access, implementation, and support before choosing a platform.
Use the campground software buyer’s guideBring us your seasonal payment schedule
We will demonstrate the current workflow against your site count, deposit policy, payment dates, and accepted payment methods.